Information and Instructions

• Process
• Births, Deaths, and Marriages WA
• Centrelink
• Immunisation Record
• My Health Records
• Medicare Card

Process

​The CDT generates a daily Critical Management Report which notifies CDT of children who have recently entered the CEO's care. 

The CDT automatically initiates their processes to obtain the following documents for children who have recently entered the CEO's care:

• Birth Certificate
• Departmental Medicare Card
• Immunisation Record.
  

 The CDT will also initiate the following for children who have recently entered the CEO's care:

• Update Centrelink regarding the current living arrangements for the child 
• Update the child's My Health Records.
  

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Births, Deaths, and Marriages WA

​The CDT and Birth Deaths and Marriages WA have a mutually exclusive agreement. This agreement states that all requests for a child in care must be processed through the CDT to ensure the requirements of Birth, Deaths and Marriages WA are met. 

The CDT can assist with applications including, but not limited to the following requests:

• Registering a child's birth
• Obtaining a Birth Certificate
• Correcting the details on a Birth Certificate
• Changing a child's name 
• Adding a parent to the Birth Certificate
• Obtaining the Birth or Death Certificate of the parents of children in care.
  

Workers should email the CDT for all applications to be sent to Birth Deaths and Marriages WA. For the below requests, case worker to: 

Registering a child's birth
Email CDT and include the following:

• Child's name
• Child's date of birth
• Mother's name
• State the child was born. 

Obtaining a Western Australian Birth Certificate
Email CDT and include the following:

• Child's name
• Child's Assist ID
• The Court sealed Application for Protection and Care of Children
• The next scheduled Court date.
  

Obtaining an interstate Birth Certificate

Email CDT and include the following:

• Child's name
  
• Child's Assist ID
  
• State the Child was born.
  
• The Court sealed Application for Protection and Care of Children
  
• The next scheduled Court date.  

If a Birth Certificate from another Country is required, the Caseworker should contact the relevant Consulate or High Commission for the application process.


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Centrelink

​Notifying Centrelink of current living arrangements for a child when they first enter care.

The CDT will refer to Assist to provide Centrelink with a notification detailing the current living arrangements for a child when they first enter care. It is important that the child's personal details including living arrangements are updated as soon as a child enters the CEO's care.

 Updating Centrelink regarding current living arrangements for a child in care

Case worker to email CDT and include the following:

• Child's name
  
• Child's ASSIST ID
  
• Name and date of birth of the Child's Mother
  
• First and surname of the new Carers
  
• The date the new living arrangement commenced.
  

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Immunisation Record

​Obtaining an Immunisation Record for a child

The CDT will check Assist to gather the required information to obtain an Immunisation record for a child when they first enter care.

Obtaining an Immunisation Record for a child who is already in the CEO's care

Case worker to email CDT and include the following:

• Child's name
• Child's date of birth
• Child's current Medicare card number. 

If the child is over 14 years email CDT to request an authorisation form.


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My Health Records

​When a child enters the CEO's care, the CDT contact Medicare to obtain the child's existing Medicare Number. The CDT will place a restriction on the child's data to remove the child's parents as the authorised person. No action is required from the case worker as CDT automatically action this. 

The restriction can be lifted by the CDT if the child is reunified with their parents. To enable this, case workers should email CDT when a child/ren is reunified.


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Medicare Card

​The CDT applies for a Departmental Medicare card for a child new to care. No action is required from the case worker as CDT automatically apply for this. 

Once the Departmental Medicare card is received, CDT record  the card number and expiry dates in the child's Assist profile. 

Requesting a Departmental Medicare Card or a replacement Medicare Card

Case worker emails CDT and include the following information:

• Child's name
  
• Child's ASSIST ID
  
• Child's current Medicare card number
  
• Child's Birth Certificate
  
• The Court sealed Application for Protection and Care of Children
  
• The Court sealed Interim Order or Final Order 
• The next scheduled Court date.

Consent is required for a young person over the age of 15 years – email CDT for more information and/or to request an authorisation.




Note: Court documents must reflect the child's name and date of birth as listed on the Birth Certificate. Medicare will not process an application if the Court documents do not reflect the child's details on the Birth Certificate. 


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