When a child enters the Chief Executive Officer (CEO's) care, child protection workers seek approval for a care arrangement and funding for the care arrangement from the assistant district director or district director through the case plan. This approval must be sought immediately following a court order, or when the child protection worker seeks approval under the Children and Community Services Act 2004 for:
- an intervention action under s.32(1)(e)
- a placement service provided under s.32(1)(a), or
- a negotiated placement agreement under s.75.
Where a child is being taken into provisional protection and care under s.37 after verbal approval from the district director, child protection workers must follow up with written approvals as soon as practicable.
In the case plan submitted to the assistant district director/district director for approval, the child protection workers must record the child's name and seek approval for:
- the intervention or other action under s.32 warranting a placement arrangement
- making a placement arrangement (s.79), and/or
- payment for care under a placement arrangement (s.82).
Suggested wording requesting approval from the district director is:
“Re: (name of child/ren). District director/assistant district directorapproval is sought for (describe intervention or other action). District director/assistant district director approval is also sought to make s.79 placement arrangements and, where appropriate, standard subsidy payments under s.82”.
When the assistant district director/district director approves the case plan the care arrangement can be made. Approval is current whilst the child remains in the CEO's care, unless otherwise directed.
Foster carers must be approved before a child is placed with them and in order to receive the subsidy.
The subsidy payment is initiated by recording the child’s living arrangements with the approved foster carer in Assist. The child protection worker must complete all sections, for example, type of care arrangement, etc.
Approved foster carers must provide their bank details to receive the subsidy by Electronic Funds Transfer. This information must be recorded in Assist by the SCPW-PS.
Assist should be updated when a child:
- enters care for the first time
- moves from one care arrangement to another
- moves from a care arrangement to a temporary location (for example, for respite), or
- leaves care.