Special needs loading comprises of two components:
- Part A - recognises the extra care required to meet the special needs of the child
- Part B - an amount equal to the dollars required to meet regular and ongoing expenses, arising from the special needs that are in excess of the basic subsidy
Either or both of these components may be paid according to the child's special needs. If the placement changes, a review must be completed using the above formula.
Part A is not payable in conjunction with a one-to-one subsidy payment, as the subsidy rate already includes a loading to recognise the extra care and skills required of the foster carer.
Part A
Where the special need is related to a medical condition, physical disability or intellectual disability, a report from a medical practitioner or a recognised agency (for example, Perth Children's Hospital, Disability Services division, etc.) should accompany the special needs loading application.
For applications related to behavioural special needs, there may not always be a specialist report available. In these cases, consultation must occur with a Child Protection and Family Support division psychologist or funded agency psychologist as part of the assessment process to determine the extra care requirements and strategies to meet these needs.
The specialist should endorse the application. The application should consider what supports/activities will be provided by external agencies, or by funded agencies where appropriate.
The special needs assessment records the child’s management needs, and identifies management strategies to facilitate progress towards reducing the special needs (with timelines) and measurement indicators.
This may not be possible in every situation, but it is especially relevant to loading paid for behavioural special needs. The calculation of Part A of the special needs loading will equate to the number of hours per week that are necessary to provide the extra care required by the special need.
Refer to the resource document Special Needs Loading: Part A Loading for the basic formula rates.
Part B
Part B records the regular, ongoing costs resulting from the special care that carers provide to meet the child’s specific and defined needs.
The special needs loading application Part B should contain full details of areas where expenditure is related to the child’s special needs that are not covered by case support costs. Examples might include regular transport costs to medical appointments, or the cost of special dietary requirements above normal food costs covered by the basic subsidy.
The way in which the expenditure will benefit the child and the fortnightly cost must be included in Part B.
Ongoing costs should relate to the defined special needs. These costs will be averaged out and paid fortnightly (for example, if an item costs $30 per month, payment will be $15 per fortnight). This reduces the need for child protection workers to process regular reimbursements to foster carers.
When a child changes placement, the special needs loading automatically ceases. Child protection workers must review the payments and re-apply if these will be required in the new placement by recording the needs and the costs in the case plan and seeking approval.
Child protection workers may refer to the resource document Special Needs Loading: Part B Loading.